Receptionist

Company: Smile Partners
Location: Brownsville
Posted on: June 8, 2021

Job Description:

JOB SUMMARY
Smile Partners is looking for a Front Office Receptionist to join our team. This front-line position is the keystone in day to day operations of the office. We are looking for a multi-faceted individual that can bring strength and experience to this position. The ability to handle ever shifting priorities, effectively and professionally communicate across different platforms, and assist in maintaining complex schedules and sensitive data are all desirable traits for this position. Are you ready to be part of a team that makes a difference? Apply today!

SCOPE:
Under general supervision, provides administrative and secretarial support for the Executive Director and other operational management staff. Supports and adheres to the Smile Partners System, to include Business Standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Strong customer service skills; prompt return and follow up to all interactions; prompt response to requests for information.
* Find, update and correct contact information for customers and update in coordinating system.
* Note in All scripts each customer who has returned mail.
* Complies and enforces all policies and procedures.
* Acts as a liaison with staff and building management to resolve problems related to facilities maintenance.
* Performs administrative support for the corporate office including Revenue Cycle, Executives, Marketing, and Human Resources
* Performs secretarial functions including sorting and distributing mail, ordering and maintaining inventory of office supplies, development and distribution of practice newsletters and maintenance of medical library and subscriptions.
* Completes and distributes weekly schedules.
* Maintain inventory of printing supplies and communicates changes or new items to printer.
* Answers telephone, takes messages, and screens and directs calls for administration in a professional manner.
* Composes, prepares, and proofreads correspondence, office memos and reports on computer and maintains confidentiality when required.
* Designs and implements forms for use within the office by applying knowledge of software applications and updates as needed.
* Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating a new filing system as needed.
* Maintains office calendar and schedules meetings and appointments as needed.

Skills/Qualifications:
Customer Service, People Skills, Quality Focus, Professionalism, Energy Level, Multi-tasking, Dependability, Thoroughness, Phone Skills, Data Entry Skills, Listening

Experience and Education:
* High School diploma or equivalent required
* Associates degree or above preferred
* 3 (3) years of Administrative and/or Secretarial experience required

Benefits you'll enjoy:
* Full Benefits; Medical, Dental, Vision, Life, Short- and Long-Term Disability Plus Paid Time Off and Holidays
* 401K Plan

Smile Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Keywords: Smile Partners, Brownsville , Receptionist, Other , Brownsville, Texas