Deputy Court Clerk: ( Full-Time)
Company: City Of South Padre Island
Location: South Padre Island
Posted on: June 9, 2021
The deadline to apply for this position is on May 27th at
10:00am CST. Position Purpose Performs a wide variety of
administrative support work for the Municipal Court. Works under
the supervision of the Court Administrator. Essential Functions
Answers in-coming calls, emails, voicemails, faxes and routes
callers or provides information as required. Provides
information/procedures to defendants to facilitate their response
to a citation/complaint and solicits appropriate documents.
Receives, processes and distributes all outgoing and incoming mail.
Responds to information requests in a timely manner. Maintains
filing system to create record control. Updates detailed case
files, maintains up-to-date, correct court records, including
status changes, adding clerk comments, and address changes.
Processes courtesy letters weekly. Reports outstanding fines to
collection agency, TXDMV, and Omnibase after sixty (60) days.
Process failure to pay, failure to comply, failure to appear
notices, warrants and show cause hearing and subpoenas. Prepares
files for court use; processes timely notices to defendants of
arraignments, trials and hearings. Assists in administering
criminal proceedings and docketing. Assists in preparing
correspondence and maintaining records; processes deferrals, jail
sentences, probations, pre-sentence matters and failures.
Responsible for fine collection by telephone, letter, and in
reporting methods. Trains other staff members when required.
Assists in the coordination of court matters with defendants,
defense counsel, City prosecutor, police department, jail, and
other agencies. Prepares reports for state and local agencies;
prepares court dockets and files. Responds to requests from
Municipal Judge, City Prosecutor, Police Department, Public
Information Officer and others for assistance and information. Must
translate for Municipal Judge, defendants, prosecutors etc. between
Spanish and English. Maintains and manages all payment plan
agreements. Maintains accurate warrant list. Responsible for
processing the cash bond/fine payments from the jail. Secondary
Functions May assist the Human Resources Division with
administrative support as assigned. Serves as the City Hall
Receptionist when needed. Performs all other duties as assigned.
Capital and/or Fiscal Responsibility Responsible for adhering to
all City of South Padre Island Purchasing Policies while performing
purchasing tasks. Credentials (minimum preferred)
Knowledge/Skills/Abilities Ability to effectively communicate
verbally and in writing. Ability to read, write and speak English
and Spanish. Considerable knowledge of modern office procedures.
Working knowledge of computers and data processing. Ability to use
Microsoft Office products such as Excel, Power Point and Word at an
intermediate level. Some knowledge of Municipal Court procedures.
Skill in the operation of the listed tools and equipment. Ability
to maintain effective working relations with employees, other
departments, officials and the public. Ability to maintain accurate
records. Ability to perform effectively as a member of a team in
carrying out the city's mission and goals. Ability to read and
interpret applicable state and local laws, ordinances or
regulations concerning court operations. Ability to maintain a high
level of professionalism and confidentiality. Knowledge of
electronic records management procedures and computer information
systems operation. Ability to deal effectively and courteously with
associates and the general public. Must be able to maintain
confidentiality of Court documents and records. Formal
Education/Certification/Licenses Graduation from high school or GED
equivalent with course work in typing and/or general office
practices. An Associates' degree in a related field is preferred.
Level I Clerk Certification preferred. Prior Experience Two (2)
years prior work experience in paralegal, municipal court, or
administrative work or any equivalent combination of education and
experience; equivalency to be determined by employer. Language
Requirements Bilingual: Spanish and English is required. Tools and
Equipment Used Personal computer system, including word processing
and specialized court software, calculator, phone, postage machine,
copy machine, fax machine and recording system. Physical Demands
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, the
employee is frequently required to sit and talk or hear; use hands
to finger, handle, feel or operate objects, tools, or controls; and
reach with hands and arms. The employee is occasionally required to
walk; lift and/or move up to twenty-five (25) pounds. Specific
vision abilities required by this job include close vision and the
ability to adjust focus. Work Environment The work environment
characteristics described here are representative of those an
employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Work is normally performed inside an air-conditioned office. The
noise level in the work environment is usually moderately quiet.
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Keywords: City Of South Padre Island, Brownsville , Deputy Court Clerk: ( Full-Time), Other , South Padre Island, Texas
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