Records Specialist
Company: Texas Southmost College
Location: Brownsville
Posted on: May 8, 2024
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Job Description:
Posting Details
Position Information
Classification Title
Job Title
Records Specialist
FLSA
Exempt
Location
Main Campus
Position Length
Full-Time
Position Summary Information
Job Summary
Responsible for maintaining the integrity of all documents
officially submitted to the Office of Admissions and Records and
maintaining course schedules. This position will be a member of a
centralized processing team who will be responsible for the
management and maintenance of a students' records in accordance
with college, state and federal policies. This position reports to
the Director of Admissions and Records/ Registrar who is
responsible for upholding the policies and practices consistent
with the College mission and values of excellence, accountability,
service and integrity. This position will maintain and analyze
information to provide support to Enrollment and Student Success
Coaches through an in-depth understanding of the rules,
regulations, statues, laws or policies regarding admissions and
enrollment procedures, course creation and certifying degrees.
Essential Duties and Responsibilities
--- Process admissions applications for all students.
--- Process registration or schedule changes as applicable.
--- Process documents submitted by prospective applicants in the
College's Student Information System.
--- Scan and link documentation to student records in the College's
Imaging System.
--- Assign communication tracks to applicants.
--- Ensure compliance with SEVIS and other applicable immigration
regulations
--- Verify and certify reports, files, enrollment status, records,
and applications within FERPA guidelines and assist in preparation
of semester grade transcripts, degree plans, diplomas and
certificates.
--- Perform add/drops, withdrawals and grade changes as
required.
--- Evaluate and process transcripts from previous high schools,
colleges and universities.
--- Process enrollment and degree verification received from the
National Student Clearinghouse.
--- Assist Coordinator of Admissions and Records with course
schedules.
--- Compute and check grade point averages, verify class standing,
and review individual student degree plans to ensure completeness
and accuracy.
--- Evaluate residency status and assign the appropriate residency
classification.
--- Participate in preparing for and facilitating admissions
workshops and presentations to the Division of Instruction.
--- Perform duties and responsibilities within a high-tech
all-digital environment.
--- Assist with preparation and production of new student
orientation and College commencement exercises.
--- Attend the workplace regularly, report to work punctually and
follow a work schedule to keep up with the demands of the
worksite.
--- Complete duties and responsibilities in compliance with college
standards, policies and guidelines.
--- Promote positive morale and teamwork within the department and
provide exceptional customer service to students, faculty and
community.
--- Use interpersonal skills and make sound judgments to decide how
duties and responsibilities are completed between coworkers, the
supervisory chain, faculty, staff, students, and customers.
--- Complete all required training and professional development
sessions sponsored by Texas Southmost College (TSC).
--- Support the values and institutional goals as defined in the
College's Strategic Plan.
--- Participate in the process for systematic review and evaluation
of the planning unit per the model adopted by the College,
including the development and monitoring of outcomes and plans of
action for improvement based on the assessment of those outcomes
and plans.
--- Serve on committees as appropriate and as appointed by
supervisor.
--- Working hours may include evenings, holidays or weekends
depending on deadline requirements and special events.
--- Perform other duties as assigned.
Required Knowledge and Skills
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required.
--- Capable of a high level of independent judgment and critical
analysis.
--- Ability to communicate and maintain productive working
relationships with individuals at all levels of the
organization.
--- Ability to work under pressure with multiple interruptions to
meet deadlines.
--- Ability to work flexible hours including evenings and
weekends.
--- Excellent oral, written and interpersonal communication skills
with proven ability to display empathy and positive regard for
others.
--- Strong organizational skills.
--- A strong commitment to the mission of Texas Southmost
College.
--- Demonstrate organizational skills in handling and directing
multiple and complex assignments and projects.
--- Ability to work independently according to established
schedules and to complete assignments and projects, as per defined
timelines.
--- Skills in working effectively in a team environment with a
customer service focus.
--- Excellent customer service skills and interpersonal skills.
--- Ability to handle sensitive and extensive confidential
data.
--- Proficient in the use of e-mail, word processing, spreadsheet,
database, and presentation software and use of the Internet to
access data, maintain records, generate reports, and communicate
with others.
Required Education and Experience
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the education and experience
required.
--- Associate's degree from an accredited college or 60 college
hours from an accredited college or university
--- Two (2) years of experience in records management.
Preferred Education and Experience
--- Experience with the Colleague student information system.
--- Bilingual in English-Spanish.
--- Two (2) years of experience in higher education admissions,
records, financial aid, outreach, and caseload management.
Certificates and Licensures
None required.
Physical Demands
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, the
employee is frequently required to stand. The employee is
occasionally required to walk; sit; use hands to finger, handle, or
feel objects, tools, or controls; reach with hands and arms; climb
or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste
or smell. The employee must frequently lift and/or move up to 10
pounds and occasionally lift and/or move up to 25 pounds. Specific
vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception,
and the ability to adjust focus.
Work Environment
The work environment characteristics described here are
representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. The noise level in the work environment is
usually moderate.
The duties listed are intended only as illustrations of the various
types of work that may be performed. The omission of specific
statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement
between the employer and employee and is subject to change by the
employer as the needs of the employer and requirements of the job
change.
Posting Detail Information
Posting Number
2024043TSC
Open Date
04/17/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
Transcripts (unofficial) are required to be attached to
applications for all positions with an educational requirement
(Faculty/Staff/Administrative).Your application is not considered
complete until all required documents have been attached.
Attachments must be in PDF or Microsoft Word format and must be no
larger than 2 MB.You will not be able to attach documents after
your application has been submitted.
Please Note: Official transcripts are only required if recommended
for hire. Please Note: Official transcripts are only required if
recommended for hire.
Official transcripts shall be sent directly from the issuing
institution to the College District's Office of Human Resources and
must include documentation of all credit earned, including the
education requirements that specifically qualifies the applicant
for the position. The address to send all transcripts is:
Texas Southmost College
Office of Human Resources
80 Fort Brown, Tandy 105
Brownsville, Texas 78520
For eTranscripts please use email address:
irene.buitureida@tsc.edu
The College District recognizes equivalent credits and degrees
earned from foreign universities. The equivalency shall be
determined by translation and evaluation from a member of the
National Association of Credential Evaluation Services (NACES). For
more information please visit: www.naces.org.
Keywords: Texas Southmost College, Brownsville , Records Specialist, Other , Brownsville, Texas
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